Job Posting: Programming Assistant
The Toronto Society of Architects is currently seeking a Programming Assistant to help support our Society’s growing and diverse initiatives. Working closely with the Programming Director and our volunteers, you will provide planning, logistical, and communication support to a wide variety of initiatives which include a mix of in-person and virtual events. Our current programming roster includes lectures, tours, networking events and social gatherings, but we are always looking for new ways to further our work as advocates of the built environment. We are committed to making high quality, accessible and relevant events, and you should be too! We are a small, nimble, all hands on deck organization and you will have the opportunity to be involved in, gain experience and meaningfully contribute to the many aspects of what we do.
Work hours are flexible and will mostly be done remotely. Attendance to in-person events and key meetings throughout the year will be required. All TSA events happen within downtown Toronto or transit-connected neighbourhoods. Given the nature of our events, some weekend and evening hours will be required. These events will be scheduled in advance.
Compensation, Hours and Duration
Job Type: Full-time, 35 hours a week
Schedule: Flexible, some weekends and evenings required.
Hourly Wage: $22.08
Location: Remote, but in-person required for key meetings and all in-person events
Start Date: July 4 (or earlier upon mutual agreement)
About the Toronto Society of Architects
The Toronto Society of Architects (TSA) is a non-profit volunteer-led organization dedicated to bringing people together to discuss, learn and explore around our shared passion for the built environment. We are committed to the betterment of our city and have played an important advocacy role throughout Toronto’s history. We do this through a wide range of programs which foster welcoming and inclusive forums for debate and the exchange of ideas, stimulating critical thinking about the design and building issues of our time.
Our public programming is complemented by initiatives supporting the personal growth and professional development of over 2,000 TSA members. Membership is open to everyone and welcomes design professionals, students and the general public.
The Toronto Society of Architects is a Local Society of the Ontario Association of Architects (OAA), which is the regulatory body that governs the practice of architecture in Ontario. Learn more about the TSA at www.torontosocietyofarchitects.ca
What you will be doing
You will be supporting the successful execution of virtual and in-person TSA programs and events, from planning through to execution and analysis. Your responsibilities will include:
- Providing back-end support for virtual and in-person TSA programs and events such as coordination of speakers and featured guests, setup and maintenance of registration and event webpages, venue and rentals coordination, permits coordination, event setup and takedown, issuing of post-event certificates, among other tasks.
- Providing technical support during virtual events, including hosting online lectures and networking events and supporting speakers, featured guests and volunteers with the use of our virtual platforms.
- Update internal tracking documentation for event attendance and performance
- Assist in the preparation of monthly initiative updates to the Executive, as well as the Annual Report to our members.
- Participate in the volunteer training process and coordinate volunteer participation as it relates to TSA events.
- Attend select committee meetings and participate in the programming development.
- Identify opportunities to improve the delivery of TSA programs and events as it relates to quality, ease of use and accessibility
What we’re looking for
- Strong organization, scheduling and time management skills
- Able to work independently to deadlines and handle multiple competing priorities
- Ability to adapt to a changing environment
- Great problem solving skills and an ability to stay cool under pressure
- A collaborative team player who will pitch in to make sure things get done
- Strong communication skills, both written and oral
- Strong computer skills and the ability to learn new software platforms as needed
- Previous experience with eventbrite and wordpress a plus
- Previous event planning and management experience a plus
- An interest in architecture, the built environment and advocacy
How to apply
Submit your resume and cover letter no later than Monday, June 20 2022 at 6:00 PM to firstname.lastname@example.org.